Running a successful short term rental (STR) business requires more than just securing bookings and welcoming guests.
Ensuring your property is in top condition through regular inspections is paramount to guest satisfaction, safety, and protecting your investment. Whether you’re managing an Airbnb, Vrbo, or another vacation rental platform, a comprehensive inspection checklist can make all the difference.
This Airbnb Tips guide provides property owners with a detailed short term rental inspection checklist, unique insights from 10XBNB, and answers to common questions about STR inspections.
Why Inspections Matter for Short Term Rentals
Inspections are the backbone of maintaining a high-performing rental property. They protect your guests, safeguard your property, and ensure compliance with local regulations.
A well-maintained property leads to positive reviews, repeat bookings, and peace of mind for both you and your guests. Skipping inspections can result in expensive repairs, safety hazards, or unhappy guests—all of which can damage your reputation and bottom line.
For those leveraging tools like 10XBNB, inspections are a key part of optimizing your rental business. Their expertise in rental arbitrage and hands-free automation highlights the importance of staying proactive. Check out their guide on hands-free automation for Airbnb to see how inspections fit into a streamlined operation.
The Short Term Rental Inspection Checklist
Below is a detailed inspection checklist designed to cover every aspect of your property. Use this to schedule regular STR inspections and keep your rental in pristine condition.
Exterior Inspection
The exterior of your property sets the first impression for guests. A thorough inspection here ensures security and appeal.
- Roof: Check for missing shingles, leaks, or damage that could worsen in winter storms.
- Windows: Ensure they’re intact, close securely, and have working locks for guest safety.
- Doors: Test all exterior doors to confirm they lock properly and hinges are functional.
- Patio/Deck: Inspect for loose boards, railings, or hazards on the floor that could trip guests.
- Grill: If provided, verify it’s clean, working correctly, and stored safely.
- Ground: Look for uneven areas, exposed roots, or debris that could pose a risk.
- Security: Test outdoor lights and any cameras to protect the property and guests.
Interior Inspection
The interior is where guests spend most of their time, so every room needs attention.
- Smoke Detectors: Test all units to ensure they’re working correctly—replace batteries as needed.
- Fire Extinguishers: Confirm they’re present, accessible, and not expired.
- Furniture: Check for stains, tears, or wobbly legs that could affect guest satisfaction.
- Floor: Inspect for scratches, stains, or loose tiles that might need repair.
- Walls: Look for cracks, scuffs, or marks that detract from the room’s appeal.
- Closet: Ensure it’s clean, organized, and free of personal items.
- Dishwasher: Run a cycle to verify it’s working correctly and doesn’t leak.
Bathroom Inspection
Bathrooms are critical for guest satisfaction and require meticulous care.
- Toilet Paper: Stock an adequate supply for the booking duration.
- Paper Towels: Provide extras for convenience and spills.
- Toilet: Test the flush and check for leaks or clogs.
- Shower/Bath: Ensure drains work, water pressure is strong, and tiles are clean.
Kitchen Inspection
A functional kitchen is a major selling point for many guests.
- Appliances: Test the stove, microwave, and fridge to ensure they’re working correctly.
- Sink: Check for leaks or slow drainage that could frustrate guests.
- Supplies: Restock paper towels and cleaning essentials.
Safety and Security
Guest safety is non-negotiable, and security features protect both your guests and your investment.
- Locks: Verify all doors and windows lock securely.
- Smoke Detectors: Double-check placement in every room (yes, it’s that important).
- Emergency Exits: Ensure they’re clear and marked for guests’ peace of mind.
Final Walk-Through
Before guests arrive, do a final inspection to catch any overlooked details.
- Cleanliness: Confirm every room is spotless—consider using 10XBNB’s Airbnb cleaning checklist for guidance.
- Supplies: Restock toilet paper, paper towels, and other essentials.
- Report: Document findings to track maintenance over time.
Unique Insights from 10XBNB
At 10XBNB, inspections are more than a routine—they’re a strategy for success. Their website emphasizes proactive property management to boost guest satisfaction and protect your bottom line.
For example, pairing your inspection checklist with a PMS channel manager can help you schedule inspections between bookings efficiently.
They also recommend asking your property manager about local compliance requirements during STR inspections to avoid costly fines.
Common Questions About Short Term Rental Inspections
What Is the 7-Day Rule for Short Term Rentals?
The 7-day rule isn’t a universal standard but refers to some local regulations requiring property owners to inspect or maintain their STRs within seven days of a guest complaint or incident.
Check your area’s laws to confirm if this applies. Regular inspections, as outlined in this checklist, help you stay ahead of such requirements.
Is It Common for Landlords to Do Inspections?
Yes, inspections are standard practice for property owners and landlords managing short term rentals.
Unlike long-term leases, STRs see frequent turnover, making regular STR inspections essential to catch wear and tear, ensure safety, and maintain quality for guests.
How Do You Pass a Rental Inspection?
To pass an inspection—whether conducted by you, an inspector, or a local authority—follow these steps:
- Use a detailed inspection checklist like the one above.
- Address issues like broken smoke detectors, faulty locks, or exterior hazards before the inspector arrives.
- Keep records of repairs and inspection dates to show diligence.
- Ensure all safety features are working correctly and the property is clean.
Preparation is key. An inspector will focus on safety, security, and compliance, so cover those bases thoroughly.
What Is the Minimum Notice Period for a Rental Inspection?
The minimum notice period varies by location and situation. For property owners inspecting their own STRs between guests, no notice is required.
However, if a property manager or landlord needs to inspect during a guest’s stay, 24-48 hours’ notice is typical, unless it’s an emergency (e.g., a power outage—see 10XBNB’s Airbnb power outage policy). Always check local laws or your rental agreement for specifics.
Scheduling and Documenting Inspections
Schedule inspections based on your property’s usage. High-traffic seasons may require monthly checks, while off-peak times might need only quarterly reviews. Use tools like 10XBNB’s share Airbnb calendar with cleaner to coordinate inspection dates with cleaning crews.
Document every inspection with a report noting the date, findings, and actions taken. This not only helps track maintenance but also provides peace of mind if disputes arise. You can download templates from websites like 10XBNB to streamline this process.
The Cost of Skipping Inspections
Neglecting inspections can lead to expensive repairs, legal issues, or unhappy guests. A small leak under the sink might escalate into a flooded floor, or a faulty smoke detector could jeopardize guest safety. The cost of prevention is far lower than the cost of reaction, making regular STR inspections a smart investment.
Tailoring Your Checklist by Season
Adjust your inspection checklist by season to address unique challenges:
- Winter: Inspect the roof for ice damage and ensure heating works correctly.
- Summer: Check the grill, patio, and deck for wear from heavy use.
This proactive approach keeps your property ready for guests year-round.
Bringing It All Together
A short term rental inspection checklist is your roadmap to safeguarding your property, ensuring guest satisfaction, and maximizing your investment. By covering the exterior, interior, safety, and security, you protect your guests and your business. Platforms like 10XBNB offer resources on their website to enhance your inspection process, from automation tools to cleaning schedules.
Regular inspections aren’t just about compliance—they’re about delivering an exceptional experience that earns positive reviews and keeps guests coming back. Start implementing this checklist today, and watch your STR thrive.
